The right approach to your MSP company meetings can turn your regular gatherings into creative sessions where you make real and tangible progress towards your organizational goals. Meetings play an important role in business and can become instrumental to your growth if you work on making them interesting for everyone in attendance.
Start with a Fun Activity
Kickstart every meeting with a fun activity that gets everyone excited. Some ideas include an improv session, a series of games, or a challenge like origami. Fun activities get everyone involved and can lighten the mood of the meeting. They also get people into a creative mindset, setting the right energy for the rest of the meeting. Alternatively, you can play a funny video to get people laughing. Gradually, people will start coming in early to catch the opening activity.
Encourage Participation
In most meetings, a few outspoken individuals speak up and drown everyone else, making it hard to get the participation of everyone in attendance. Instead of the traditional roundtable meeting, present the challenge to everyone, encourage them to note down their ideas, and ask them to break into groups where each person can share their thoughts. Therefore, they can combine their ideas and come up with a solution they can share with everyone else. Make it competitive by setting strict time limits for every round of idea sharing. By the end of the meeting, you have a consensus that takes into consideration everyone’s ideas.
Stay on Schedule
Plan your meeting time and stay strictly on schedule. Your MSP company employees hate meetings that stay too long or start late. Build a culture around punctuality so you are done with the business of the day on time.
Plan Issue-Based Meeting
Center your meetings on issues that affect your business. Instead of sticking to a weekly schedule, only call meetings when there is something important to discuss and limit your invitation to people affected by the issues. For example, if you are trying to resolve software issues, do not invite the accounting team. This improves the quality of your meetings, attendance rate, and productivity.
Delegate your Meetings
Shift the focus of your meetings from the business leaders to your employees. Oftentimes, leaders walk into a meeting with a set agenda stating the problem and expected outcome. This locks out everyone as there is a definite end, limiting creativity from the team.
Give different teams the opportunity to head meetings and rotate it so everyone gets a chance to lead. This gives your team members an opportunity to practice public speaking in a safe space and can help you mentor future company leaders.
Conclusion
Exciting and creative meetings require intentional planning. Your MSP company will benefit a lot from productive meetings that encourage participation from everyone. If you are looking for different ways to switch up your meetings, your employees and business leaders will serve as a great source of ideas.
