Your MSP business depends on you. With the high demands of your time, energy, and availability, trying to balance everything is difficult. Many business owners often feel overwhelmed at times, and it is a normal part of running a business. However, successful business owners have learned ways to stay productive and effective in their activities.
Finding the Important Things
Not everything gets done. There are outstanding items on your to-do list all of the time. This is okay, although it can cause unease in some people. The critical thing is that the most important items are completed. By prioritizing your to-do list, you make sure that your attention is spent on things that are critical to your MSP business.
For prioritizing, look at the impact the task has on your business. For many tasks, they are either urgent or important. These are the tasks that need to get done today. The other key criterion is the benefit the task has. The 80/20 rule states that 20% of your workload generates 80% of your progress. Ensure that most things get completed by concentrating on the 20% that generates the most value. The small tasks that account for the remainder of your to-do list should fall to the bottom of your list.
Set Realistic Deadlines
Deadlines are drivers. With an appropriate deadline, tasks are completed in a reasonable time. However, if you are constantly setting unrealistic deadlines, you are always going to be behind. This constant failure wears you out. Instead, completing tasks in a normal amount of time gives you a positive feeling. It also keeps you from rushing, allowing you to put forth the right amount of care and consideration. Using deadlines to improve your effectiveness is necessary when managing a business.
Don’t Get Trapped in Perfectionism
One of the biggest killers of effectiveness is perfectionism. The law of diminishing returns applies here. After a certain point, striving for the best doesn’t provide enough value for the effort it takes. Trying to make everything perfect wastes valuable time in your day.
To avoid the perfectionism trap, set dedicated amounts of time to a task. This ensures you are not going to pour over and antagonize over every little detail. While it seems difficult at first, with time and practice, sticking to a good enough product keeps your productivity moving.
Avoid Distractions and Multitasking
One of the biggest hurdles to effective time management is distractions. In the business world, it is common to let your inbox drive your day. However, if you stop your current task to read an email every time you get one, your workflow is interrupted. For business owners who receive large volumes of emails, these distractions really add up. These are the little things that eat up time. You may feel that multitasking your emails and work saves time, but it doesn’t.
Any multitasking is going to reduce your overall efficiency. These multiple tasks are just creating distractions from one to the other. Your brain is not going to be able to deal with the two tasks at the same time, so your thoughts are bouncing from one thing to the other. It is ineffective, costs extra time, and is draining on your mind.
You are not alone in the feeling of too much to do with not enough time to do it in. At some point, many business owners share this feeling. The good news is, with the right steps, you are able to manage your workload. Your MSP business needs a significant amount of effort and time to run, but that doesn’t mean you should constantly be under the gun.